It is vital that you protect your confidential information from the scrutiny of others when you are handling sensitive data about customers and employees or keeping confidential documents on company accounts or deals. There are many ways that confidential information can be accessed either through malicious actors gaining access to employee email or stealing passwords and usernames. To safeguard the integrity of your business data check out these four solutions to restrict access to electronic documents and prevent any breach.
Be sure that the same safeguards are in place for your electronic documents similar to those for physical records by using security measures such as two-factor authentication encryption, two-factor authentication, up-to date antivirus software regular malware scans, and auto-logout features. To reduce the chance of loss or theft, you could also utilize secure cloud storage or network drives.
Another method of preventing the unauthorized use of electronic files is to require an electronic signature before anyone is able to view them. This is a gaining popularity feature that helps companies verify the identity of individuals before granting them access to their personal documents. It also promotes optimum security of documents since any changes made are recognized.
A more secure level of security could be achieved through the use of specific permissions that allow administrators to control the manner in which sensitive files are printed open, copied and opened. In addition there are restrictions that can be imposed on the kinds of changes that can be made to a document, such as altering text or design. Examine trails can be added to restricted documents, letting administrators to track user activity and identify unauthorised modifications.
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