Access to materials and documents is crucial for efficient meetings. Board portals streamline the compilation, distribution and tracking of meeting packs, saving time and money for administrators and board members.
Modern board management solutions enable real-time collaboration on multiple platforms, devices and locations, empowering board members to take a more active part in the governance process both inside and outside of the meeting room. They can also have built-in eSignature technologies that do not just allow hybrid and remote meetings, but also verify the authenticity digitally to provide security.
Board-level documents are among the most sensitive documents within any company. This is why it’s essential that your board portal is able to provide instant updates so that each board member has access to the most up-to-date version. This will also save your board time by preventing them from having to debate an outdated version of the document in meetings.
Your board portal should have an centralized storage space for files and documents, so that your board members don’t need to browse through physical meeting packs or look through cluttered and quickly outdated email threads. Your software for board members should allow users to view agenda items and schedules on their dashboard so they don’t have to waste time trying to find details or remember important dates.
The best portals for board meetings allow you to prepare materials for meetings in a matter of minutes, not hours. With templates, the ability to duplicate past agendas and calendar integrations that show the board members’ availability in real-time, your board can save time on administrative tasks and concentrate more on governing their company.
Spruce.